Document & File Management Check-in / Check-out, Lifecycle and Security in Aras

MarcL: PLM solutions must be able to store, manage, archive, and retrieve digital data at the file level. PLM should enable check-in / check-out which are authorized by the security schemes, and should also allow checkouts to be cancelled if needed. Please describe how this is supported.

Peter Schroer:

Check-in / Check-out and Security

Any digital data in file form can be vaulted and managed by the Aras Innovator vault server, and out-of-the-box Aras supports Check-in and Check-out according to established / authorized security permissions.

All actions and data are controlled by platform-level rights management infrastructure in Aras Innovator for document & file management.

Check-outs can be cancelled by the end-user or an Administrator can override a check-out by clearing the reservation flag.  Additional capabilities can be easily added if needed.

Also, the Aras Innovator security model enforces update and delete actions (CRUD) by user by business object providing the ability for approved users with appropriate security credentials to make changes / delete any incorrect data in the vault as required which further simplifies administration while ensuring that security is enforced.

Lifecycles and Security

The Aras Innovator Lifecycle web service is often used to implement access controls that are based on Status.

Lifecycle status security is a default behavior of Aras solutions.

As business items / objects move through a lifecycle,  the access rights are modified automatically to patterns (sets of permissions for users/roles/groups) appropriate for that state in the lifecycle.

The permission structures and user access can be configured to support multiple, simultaneous company-specific security control structures for work-in-process business items and files.

You can set-up, administer and modify/customize these capabilities yourself and we’ll train you how.

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One Response to “Document & File Management Check-in / Check-out, Lifecycle and Security in Aras”

  1. Multiple Files for a Single Document and Referencing Hard Copy Documents in Aras « PLM alpha Says:

    […] PLM alpha technical information on aras for plm professionals « Document & File Management Check-in / Check-out, Lifecycle and Security in Aras […]

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